Terms & Conditions

Definitions

The Client – any person or organisation dealing with Calibre Studio or any agent, representative, employee or subcontractor of that person or organisation.

The Equipment – all fixtures and fittings and all equipment situated in or provided by Calibre Studio.

The Studio – the Calibre Studio located at New Road, Weston Turville, Aylesbury, Bucks HP22 5XQ.

Us or Calibre Studio – Calibre Studio, part of Calibre Audio, a charity registered in England and Wales (286614) and Scotland (SC051461). A company limited by guaranteed in England and Wales (1701585)

Making a Booking

All studio bookings are subject to availability, and we recommend you book as far in advance as possible.

Our services are charged as follows:

  • Studio hire and production engineer support - £125 plus VAT per hour
  • Post-production - £40 plus VAT per hour

If you have a large project, please contact us for a separate quote.

To make a confirmed booking, we ask for a deposit of 50% of the value of the booking. The remaining 50% is payable according to the terms on your quote/invoice.

Payment can be made by debit/credit card or by bank transfer.

Contact studio@calibre.org.uk to make your booking enquiry.

We reserve the right to refuse or to reschedule a session. By making a Calibre Studio booking, the Client agrees to these terms and conditions.

If the Client fails to produce full payment for any services, Calibre Studio may withhold all copies of recordings, or master files until all fees have been paid and funds are successfully cleared.

Changing or cancelling your booking

If you need to cancel or reschedule your booking, please contact us as soon as possible. We reserve the right to retain your deposit if a change is made within 48 hours of the booked session.

If we have to cancel the booking for any reason, you will be offered an alternative date as soon as possible or you can claim your deposit back. We will not be held liable for any costs you may incur as a result of the cancellation.

Your Booking

The studio will be available for your use only during the hours it has been booked for.

Your booking must include any time you need to set up, clear up and/or transfer data to your personal device(s). Please ensure you have taken this into account when making your booking.

Your session starts from the time you booked the studio and not from the time you start recording or the time you arrive.

If you require any personal equipment during your session, you will be responsible for transporting this in and out of the building. You will not be able to store this equipment in the Studio or building between sessions.

Please ensure you leave the studio in the state you found it in when your session has finished.

If your session overruns, you may be able to extend your session by paying the hourly rate if the studio and /or staff are available. Otherwise, you will need to rebook to complete the recording.

Equipment

The Studio agrees to provide the equipment in good working order but makes no special guarantees as to the equipment’s functionality or suitability for the Client’s purposes.
Any equipment lost, damaged or stolen will be charged to The Client at its full replacement cost.
The Client may not remove any equipment from Calibre Studio’s premises and all equipment must be returned promptly at the end of the hire period and in the same condition that it was in at the start of the hire period.
The Client is fully and solely responsible for any breakages or damage to the supplied equipment, and grants permission to Calibre Studio, part of Calibre Audio, to charge The Client for these damages.

Please notify a member of staff as soon as possible if damage occurs to any equipment.

Studio Premises

The Client is responsible for all or any costs or expenses incurred by Calibre Studio as a result of any damage by The Client to the fabric or contents (including furniture) of The Studio premises. No alterations, decorations or additions to The Studio are permitted (unless agreed in advance).

Health and safety

  1. No smoking or vaping is allowed in the building, including The Studio.
  2. Food is not permitted in The Studio, (unless prior permission is granted.)
  3. Prior to commencing work, Clients should familiarise themselves with the location of the clearly-marked fire exits in the building, and the location of the fire extinguishers.
  4. Please notify a member of staff if you require first aid.

Terms of Use

Use of The Studio and equipment is at the Client’s own risk. The Client hereby waives rights to seek legal redress for mishaps, accidents, and/or loss while on our premises. The Client agrees to leave The Studio, building and the Car Park in the same condition as when The Client arrived. The Client is solely responsible for any legal infractions they or members of their party commit during the hire period, be they in The Studio or within the building.

The Client agrees to be solely responsible for the conduct and welfare of all persons accompanying The Client whilst in the Studio.

The Client understands that if Calibre Studio believes that dangerous or negligent practices or activities are being engaged in during the hire period, Calibre Studio reserves the right to stop the session and require The Client and The Client’s party to leave immediately. The Client agrees to hold The Studio, its agents, representatives, and anyone acting on behalf of the Studio completely harmless from any action, legal or otherwise, that results from The Client’s conduct.

Save in respect of anything that cannot be excluded by Statute, neither the Manager nor Calibre Studio takes responsibility for any loss or damages suffered by The Client, caused by, or arising from its use of The Studio or any Equipment. All equipment and valuables brought on to The Studio premises by The Client shall be at The Client’s own risk. It is in The Client’s best interests to make sure that they have sufficient insurance to cover themselves and their equipment.

The Client agrees to hold harmless The Studio, its owner, agents, representatives, and contractors acting on its behalf for any loss, accident, or injury to The Client’s self or anyone who accompanies The Client whilst on our premises.

Audio data rights

If you require files to be converted to a different format, please contact us for a costing.

We advise you to copy your files as soon as possible as we cannot accept responsibility for lost files once a project has been completed.

Calibre Studio will securely delete all files relating to a project after a period of 3 months.

It is the client’s responsibility to obtain and retain the relevant consent and permissions from anyone involved in recordings and the use of any third-party material during the session.

By making a Calibre Studio booking, the Client agrees to these terms and conditions.

These terms and conditions should be read and construed in accordance with English Law.

Date: 12th September 2023